Althouse Notary Blog

PRIVACY POLICY

The Personal Information Protection Act (”PIPA”) regulates the way organizations in British Columbia use, keep, secure, disclose and collect personal information. “Personal

Information” means all information about an identifiable individual. Our office recognizes the importance of privacy and recognizes the sensitivity of personal information received in
the course of our Notary practice.

We recognize our professional obligation to maintain the confidentiality of our clients’ information, and we recognize our obligations concerning the personal information of all
individuals that we collect, use or disclose in our practice. This policy has been developed with those obligations in mind.

Why do we need personal information?

To give legal and notarial advice to clients, we need access to all relevant facts and information relating to the transaction.

his information will necessarily include personal information about our clients and about individuals other than our clients.

What do we do with the information?

When we can, we collect personal information directly from the person to whom the information pertains. If necessary we will collect personal information from other sources.

By retaining our office for advice or representation, our client consents to our collection, use or disclosure of the client’s personal information in order to properly advise and
represent the client.

It is our policy to collect personal information about individuals other than clients in accordance with the provisions of PIPA. The Act provides that an individual has consented to
our collection, use or disclosure of personal information about that individual if, at the time the consent is deemed given, the purpose is considered obvious to a reasonable person. In
those circumstances, we will collect, use or disclose personal information without obtaining a written or verbal consent to do so.

The Act also permits our office to collect, use or disclose personal information about an individual in some circumstances without the individual’s consent. Those include (but are not limited to) circumstances in which:

• the collection, use or disclosure is clearly in the interests ofthe individual and consent cannot be obtained in a timely way;

• it is reasonable to expect that the collection or use of personal information with the consent of the individual would compromise the availability or accuracy of the information, and the collection or use of the information is necessary for an investigation or proceeding;

• it is reasonable to expect that the disclosure ofpersonal information with the consent of the individual would compromise an investigation or proceeding, and the disclosure of the information is necessary for an investigation or proceeding:

• the personal information is available to the public from certain other sources;

• the collection, use or disclosure of personal information is required or authorized by law.

When we collect, use or disclose personal information, we will make reasonable efforts to ensure that is accurate and complete.

How will we keep personal information secure?

We recognize our professional and legal obligation to protect the confidential information of our clients and other individuals we have collected within our practice. We have, therefore, made arrangements to secure against the unauthorized access, collection, use, disclosure, copying, modification, disposal or destruction of personal information. Personal information
includes paper and electronic information.

Under what circumstances will we release personal information?

The Act permits individuals to submit written requests to our office to provide them with:

• their personal information in my custody or control;

• information about how we use their personal information under our control;

• the names of the individuals and organizations to whom we have disclosed their personal information under our control.

We will respond to requests in the time allowed by the Act and as authorized by you pursuant to various documents in our file.

We will make a reasonable effort to assist applicants and to respond as accurately and completely as reasonably possible.

All requests may be subject to any fees and disbursements the law permits our office to charge.

An individual does not have an absolute ability to access his or her personal information under our control. The Act provides that we must not disclose personal information when:

• disclosure could reasonably be expected to threaten the safety or physical or mental health of someone else;

• disclosure can reasonably be expected to cause the person who made the request immediate or grave harm as to their safety or physical or mental health;

• disclosure would reveal personal information about someone else;

• disclosure would reveal the identity of an individual who has provided personal information about someone else and the person providing the personal information does not consent to disclosure of his or her identity.

The Act further provides that I am not required lo disclose personal information when:

• disclosure of the personal information would reveal confidential commercial information that, if disclosed, could in the opinion of a reasonable person, harm the competitive position of an organization;

• the personal information was collected or created by a mediator or arbitrator in the conduct of a mediation or arbitration for which he or she was appointed to
act:

• under a collective agreement,
• under an enactment, or
• by a court.

Requests for Correction of Personal Information

The law allows individuals to ask our office to correct errors or omissions in their personal information that is in our custody or control. The request must be in writing and we will:

• correct the information and, if it is reasonable to do so, send correction notifications to other organizations to whom we disclosed the incorrect information; or

• decide not to correct the personal information, but annotate the personal information that a correction was requested but not made.

Steele Althouse
2133 Bowen Road
Nanaimo, B.C.
V9S 1H8
Phone: 250-754-1363
Fax: 250-754-1293

If you are dissatisfied with our handling of your personal information, you may contact us in writing, setting out the reasons for your concern. If you remain dissatisfied with
our response to your concerns. you may wish to contact the Office of the Information and Privacy Commissioner at:

P.O. Box 9038, Stn Prov Govt
Victoria, BC V8W 9A4
Telephone (250) 387-5629
Fax (250) 387-1696

PRIVACY

The information provided during this registration is kept private and confidential, and will never be distributed, copied, sold, traded or posted in any way, shape or form. This is our guarantee.

INDEMNITY

You agree to indemnify and hold us, and its subsidiaries, affiliates, officers, agents, co-branders or other partners, and employees, harmless from any claim or demand, including reasonable attorneys’ fees, made by any third party due to or arising out of Content you receive, submit, reply, post, transmit or make available through the Service, your use of the Service, your connection to the Service, your violation of the TOS, or your violation of any rights of another.

DISCLAIMER OF WARRANTIES

YOU EXPRESSLY UNDERSTAND AND AGREE THAT:

1. YOUR USE OF THE SERVICE IS AT YOUR SOLE RISK. THE SERVICE IS PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS. ,. AND US, IT’S CUSTOMERS, EXPRESSLY DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT.
2. MAKES NO WARRANTY THAT (i) THE SERVICE WILL MEET YOUR REQUIREMENTS, (ii) THE SERVICE WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE, (iii) THE RESULTS THAT MAY BE OBTAINED FROM THE USE OF THE SERVICE WILL BE ACCURATE OR RELIABLE, AND (iv) ANY ERRORS IN THE SOFTWARE WILL BE CORRECTED.
3. ANY MATERIAL DOWNLOADED OR OTHERWISE OBTAINED THROUGH THE USE OF THE SERVICE IS DONE AT YOUR OWN DISCRETION AND RISK AND THAT YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO YOUR COMPUTER SYSTEM OR LOSS OF DATA THAT RESULTS FROM THE DOWNLOAD OF ANY SUCH MATERIAL.
4. NO ADVICE OR INFORMATION, WHETHER ORAL OR WRITTEN, OBTAINED BY YOU FROM OR THROUGH OR FROM THE SERVICE SHALL CREATE ANY WARRANTY NOT EXPRESSLY STATED IN THE TOS.

LIMITATION OF LIABILITY

YOU EXPRESSLY UNDERSTAND AND AGREE THAT AND SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA OR OTHER INTANGIBLE LOSSES (EVEN IF HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES), RESULTING FROM:

1. THE USE OR THE INABILITY TO USE THE SERVICE;
2. THE COST OF PROCUREMENT OF SUBSTITUTE GOODS AND SERVICES RESULTING FROM ANY GOODS, DATA, INFORMATION OR SERVICES PURCHASED OR OBTAINED OR MESSAGES RECEIVED OR TRANSACTIONS ENTERED INTO THROUGH OR FROM THE SERVICE;
3. UNAUTHORIZED ACCESS TO OR ALTERATION OF YOUR TRANSMISSIONS OR DATA;
4. STATEMENTS OR CONDUCT OF ANY THIRD PARTY ON THE SERVICE; OR
5. ANY OTHER MATTER RELATING TO THE SERVICE.

By registering and subscribing to our email and SMS service, by opt-in, online registration or by filling out a card, “you agree to these TERMS OF SERVICE” and you acknowledge and understand the above terms of service outlined and detailed for you today.

Althouse Notary Corp
2133 Bowen Rd, Nanaimo, BC V9S 1H8
+1 +12507541363
[email protected]